Arunas Studio is an AV company in Nieuwegein near Utrecht that provides lighting, sound, video and livestream for conferences, AGMs and corporate events.

AV stands for audiovisual. An AV company supplies and operates the equipment an event needs: lighting, sound, video and livestream. For us that means we bring the equipment, set it up, operate it during the programme and take it down afterwards. You take care of the programme, we make sure everyone can hear and see it.

That depends on the venue, the number of attendees, how long your programme runs and what is in it. We always write a quote tailored to your event, but a common setup gives you a sense of the range. For a meeting with speakers and a presentation, with four speakers, five headsets, two handheld microphones, the accompanying equipment and a technician on site, you are looking at around EUR 1,650 excluding travel costs. What the travel comes to depends on the distance and is listed separately in the quote. If you want screens as well, budget roughly EUR 1,000 on top. Lighting works differently. There, almost every euro translates directly into what you see: with a small budget it stays modest, with a larger budget the show can grow considerably. Treat these figures as an indication, not a rate.

We are based in Nieuwegein and work most often in IJsselstein, Vianen, Utrecht, Amsterdam, The Hague, Schiphol and Eindhoven. Beyond that we deliver throughout the Netherlands. From Nieuwegein almost everything is within reasonable reach, so the location is rarely an obstacle.

That varies by season. If you are a month or more ahead, there is usually room to arrange everything properly. Shorter notice gets harder, but not impossible: we have taken on jobs where the call came 48 hours beforehand. In that case give us a ring and you will know straight away where you stand.

Your own content. We do not create presentations or videos unless you specifically ask us to. Beyond that we need a few practical things on site: two tables with chairs, timely access to the room, a parking space near the entrance, a contact person who is present, and something to eat and drink for the crew if it turns into a long day. Indoors, power is usually available. If a large LED screen or a heavy sound system is involved, we will tell you in advance that three-phase power is needed. Permits and music licences you arrange yourself, we do not handle those. If your event is outdoors, the permit is yours. If you want music played, we need a licence from you: without one we can only play royalty-free music. Arrange it in advance with the Dutch collecting society Buma/Stemra.

Most of our work consists of corporate events, but we handle weddings, outdoor parties and club celebrations too. Tell us what you have in mind and we will tell you what it takes.

We handle the production at the beach water polo tournament in Vianen, the largest in the world, and at the IJsselsteinloop our sound system runs along the course. Sports events often take place outdoors and across a larger area than a hall. That calls for different equipment and more preparation: we cover speakers against rain and, where possible, place the equipment under shelter. Tell us where it is and how big it is, and we will work out what is needed.

That is work we enjoy. Sound that covers the whole site, a DJ setup and lighting that turns it into a small festival towards the evening. Tell us what you are planning and how large the site is, and we will work out what is needed.